2018 Annual Conference & Trade Show 


Thursday, June 21, 2018
Saratoga City Center | Saratoga Springs, NY

The ESSAE Annual Conference & Trade Show is the premier association management and meeting professionals conference and trade show in upstate New York. 

The annual one day conference and trade show is about professional development, networking, and showcasing your products and services, and is the place to interact with key decision makers in the association and meetings industries. The trade show celebrates the true partnership of our association executives, meeting professionals, and exhibiting supplier partners all across New York State.

PRELIMINARY AGENDA! (subject to change)

Wednesday, June 20, 2018

8:00 AM to 2:00 PM Decorator Load In/Set Up
2:00 PM to 5:00 PM Exhibitor Registration & Load In/Set Up

Thursday, June 21, 2018

8:00 AM to 11:00 AM  Exhibitor Registration & Load In/Set Up
12:30 PM to 2:00 PM Lunch & Keynote Presentation
2:30 PM to 5:30 PM Trade Show
5:30 PM Dismantle Exhibits
6:00 PM to 8:00 PM Post Trade Show Reception

Who Will Attend?

The Expo will be marketed to an audience of association, nonprofit, meeting and corporate executives in New York State and the Northeast, to include:

  • Empire State, New York, Connecticut, New England, New Jersey, Pennsylvania, Delaware and Vermont society of association executives’ members
  • Association, government and corporate meeting professionals
  • Chief executive and operating officers and other key staff
  • Association management firms
  • Fundraising executives, education directors, administrators, finance directors, membership directors, etc.

We seek the help of our associate members and exhibitors to provide us with prospects outside the association market. The expo is open to meeting and association professionals. This ensures a high buyer/exhibitor ratio.

Note: Non-exhibiting suppliers are not permitted entry into the exhibit hall.

Show management reserves the right to refuse ineligible registrations. Non-exhibiting suppliers may register for and attend the general sessions and luncheon prior to the trade show.

How Will The Show Be Marketed?

  • Direct mail and e-mail will reach the aforementioned audiences several times between April and June.
  • A series of media releases will be sent to trade and general newspapers. Advertisements will be sent to local and select statewide media, chambers of commerce and other business groups for publication.

Will Door Prizes Be Offered? Yes, we welcome door prizes!
For attendees, business cards are collected at the registration desk and will be entered into the drawing for a variety of door prizes. The gifts vary from gift baskets, to getaways, to plane tickets! We will draw for door prizes while you walk the trade show floor, meeting the people who have donated these great items. 

Our GRAND PRIZES are drawn at the end of the trade show and you NEED to be present to win! ESSAE is seeking prizes such as a flat screen television, airfare/accommodation(s) packages, cash prize, etc. Below is an estimated value scale for your convenience.

GRAND PRIZE – a $1,250 value
SECOND GRAND PRIZE – a $1,000 value
THIRD GRAND PRIZE – a $750 value

You may donate a prize and/or you may raffle off your own prize at your booth. We also have a number of sponsorship opportunities available during the program.

This event is the best opportunity for you to network and get business to your property. With the drawing of $500 for those who bring an RFP to the expo, the chance to bring business is even higher! As an exhibitor you also get access to the Post Trade Show Reception! The annual conference is the best time to showcase your business, property, services or destination! Not only do we offer the time to shake hands and network, we offer partner opportunities to get your name in front of the association decision makers.

Numerous associations from the Capital District and across NYS attend our annual conference. They come to network with peers and to find locations and/or services for their conferences and meetings.

We look forward to seeing you there!

Contact Vanessa LaClair, CMP – Executive Director at (518) 463-1755 or vanessa@essae.org for more information or any questions you might have!