Conference Education

40th Annual Conference & Trade Show 

Thursday, June 6, 2019
Albany Capital Center | Albany, NY

PrizesExhibitors | Exhibitor-Client Appointments | Bring Your RFPs!

Education | Speakers | 2019 List of Exhibitors | Prizes | Meeting Safety | Housing & Travel 

Join us on Thursday, June 6, 2019 for the Empire State Society of Association Executive’s (ESSAE) 40th Annual Conference & Trade Show. This is the premier conference and trade show in upstate New York for association and meeting professionals. The annual one day event centers around professional development, networking, and discovering new products and services. It is the place you want to be to interact with key decision makers in the association and meetings industries. Every year over 100 exhibitors come with their best to showcase the services they can offer. Educational sessions throughout the day (CAE/CMP Points!) offer modern and timely information to help you stay ahead in the ever-changing world of association and meeting management. Come prepared to learn and enjoy networking & community with fellow association executives, meeting professionals, and industry partners.

Why Face to Face Matters

Even in our digitally connected world and workplace, nothing compares to the value that face-to-face meetings, events, and conferences provide. Trade Shows provide an unique opportunity to connect with attendees and provide them with a experience that resonates on a personal level.

Exhibitions foster business relationships and deliver unique value. No other face-to-face interaction comes close to the benefits of exhibiting, and that’s why YOU should be exhibiting at the ESSAE Annual Conference & Trade Show! Create valuable face-to-face interaction with your current and potential customers, expand awareness, and increase sales.

Opening Keynote Speaker

ESSAE will open the Annual Conference with a keynote presentation that is sure to inspire you for the entire day in Albany, NY!

Matt Episcopo
Author & Motivational Speaker

Matt Episcopo has redefined the formula for personal power, leadership and business success. Matt knows that the real way to become effective is to build credibility, trust and solid relationships. When we establish trust and credibility, others will say “Yes” to our ideas, products and services.

His efforts have helped companies around the world improve their leadership, customer retention and employee engagement. From start-ups to Fortune 500’s, Matt is widely recognized as an energizing and engaging presenter. He is author of the book “How To Gain The Upper Hand, P.O.W.E.R. Tactics That Get Leaders Results”.

Real life experience and results are what fuels this relationship-generating powerhouse. A Medal of Honor recipient with more that 21 years of law enforcement experience, Matt will teach you how to engage with virtually anyone.

Matt’s presentations have been given in Dubai, Singapore, Thailand, Malaysia, Canada, Aruba, Bahamas as well as across the United States.

Schedule at a Glance (subject to change)

Download the Conference App: ESSAE has partnered with Map-Dynamics this year as the official Exhibitor Registration platform and our new Events App! Find our app in Google Play or the iTunes StoreGet the most out of YOUR event experience by using the ESSAE Events App! 

Wednesday, June 5 2:00 PM to 5:30 PM Exhibitor Load-In & Set Up
Thursday, June 6    
  7:00 AM Attendee & Exhibitor Registration Desk Open
  7:00 AM to 12:00 PM Exhibitor Load-In & Set Up
  7:30 – 8:30 AM Exhibitor-Client Appointments
  8:00 – 9:00 AM CEO and Aspiring Leader Breakfast and Discussion
  9:00 - 9:30 AM CSR Activity Begins
Clean the World Hygiene Kit Assembly
International Therapy Dogs - Schenectady Chapter
  9:30 – 10:45 AM Welcome & Keynote Presentation
  11:00 AM - 12:00 PM Concurrent Educational Sessions (4)
  12:00 PM - 1:30 PM Exhibit Hall Closed | No Access
  12:00 – 1:15 PM Lunch & ALA Graduation
  1:30  – 2:30 PM Concurrent Educational Sessions (4)
  2:30 – 5:30 PM Trade Show
  3:00 - 4:00 PM JCOPE Q&A Available on the Trade Show Floor
  5:45 PM Exhibitor Breakdown















Exhibitor-Attendee Appointments

ESSAE will  provide space for breakfast appointments between Exhibitors and Attendees. Exhibitors who are interested in participating will be added to a list of exhibitors for attendees to choose from. Attendees (Qualified Buyers) who register for the annual conference and/or trade show will have the option to opt in and will be provided a form to select which properties or companies they would like to meet with. ESSAE will collect the information and schedule appointments. Drop-ins are welcome, but pre-registration is encouraged as exhibitors who are not selected for appointments, may not be available.

  • Exhibitor Appointments will be held on Thursday, June 6 from 7:30 AM to 8:30 AM
  • Appointments will be approximately 10 minutes each (Approximately 5 appointments)
  • Attendees will select the exhibitors they wish to meet with
  • ESSAE will collect the information and provide details to the exhibitors to coordinate appointments
  • ESSAE does not guarantee that all exhibitors who opt into the breakfast event will have appointments

Do business on the trade show floor! Bring your RFPs for the $500 drawing!

Submitting an RFP with one or more of this year’s trade show exhibitors will automatically enter you into a drawing for a chance to win $500. RFPs must be checked in with an ESSAE staff member at registration to be verified. Be sure to bring at least TWO COPIES – one for ESSAE and one for an exhibitor on the floor. Stop by the registration desk to get your RFP checked in and entered before giving a copy to the exhibitors you want to do business with. In order to qualify, one or more of your RFP’s must be handed off to an exhibitor on the floor. Names will be entered into a drawing and selected during the week of June 10, via a Facebook Live video feed. Need help with your RFP? Email ESSAE to request a sample.

Grand and Door Prizes

GRAND PRIZES: Drop your business card at the registration desk and enter to win a grand prize ! Grand prizes will be drawn at the end of the trade show and you must be present to winYou must be registered for the trade show by 5:00 p.m. to be eligible for a grand prize!

DOOR PRIZES: Walk the trade show floor and enter to win one of the many exciting door prizes being offered by this year's vendors! Exhibitors will announce door prize winners throughout the day.

Check out the list of Prizes!

Registration & Fees

The Full Day Pass +PLUS or Full Day Pass Registration includes access to all education and presentations, a JCOPE Discussion on the 2nd level at 3:00 PM, participation in the onsite CSR activities, lunch, snacks, coffee breaks, and, of course, access to the Trade Show Floor (qualified buyers only)! Register for a full day pass and save $40! 

Policies and Important Information

Cancellation Policy: Registrations must be made and paid for by Friday, May 24, 2019. Registration cancellations received prior to the deadline may be eligible to receive a refund less a $50 service fee. Cancellations received after the stated deadline will not be eligible for a refund. Refunds will not be available for registrants who choose not to attend an event (no-shows). Cancellations will be accepted in writing only and must be received by the stated cancellation deadline. All refund requests must be made by the attendee or credit card holder. Refunds will be credited back to the original credit card used for payment. If you are unable to attend, you may send an alternate to the event without additional charge.

Social Media: Connect with us! @EmpireStateSAE - Event Hashtag: #ESSAEAnnual

This event will offer up to 5 credit hours towards the CAE/CMP designations. Details on how to track your points/clock hours, visit:

Consent to Use of Photographic Images: Registration and attendance at, or participation in, ESSAE meetings and other activities constitutes an agreement by the registration to ESSAE's use and distribution (now and in the future) of the registrant or attendee's images or voice in photographs, videotapes, electronic reproductions, and audio tapes of such events activities. Unless you inform ESSAE that you object, permission is assumed. 

Event Fees: You must be listed as an ESSAE member representative (and in good standing) to receive member rates for registration to ESSAE events, webinars, etc. If you are not yet a member, you must submit a membership application with your registration. To do this online, complete the membership application and pay dues. After your dues are paid, complete your registration.

Substitution Policy: Substitutions of attendees are permitted for paid registrations. The difference between the member and non-member price will apply if a non-member replaces a member.