Conference Education

Annual Conference & Trade Show 

We recognize that group events are essential for our members' business. Through thoughtful conversation, the ESSAE Trade Show Committee and the Board of Directors have agreed that this year's Annual Conference and Trade Show will be held on Tuesday, September 14, 2021. There will be designated hours for education, networking, and the trade show. We also plan to host an online component for our virtual vendors. Our in-person trade show floor map will be based on the most recent NYS guidance for in-person events and CDC safety protocols. 

To our valued vendors: your support is more important than ever, as nonprofits from around the state need creative partners to help them through these challenging times. 

Date: Tuesday, September 14, 2021
Hours: 7:30 AM to 5:00 PM
Location: Albany Capital Center at 55 Eagle St, Albany, NY 12207

The ESSAE Annual Conference & Trade Show is the premier association management and meeting professionals conference and trade show in upstate New York. This year’s show will take place at the Albany Capital Center in Albany, NY on Tuesday, September 14, 2021. The annual one-day conference is about professional development, networking, and showcasing products and services, and is the place to interact with key decision-makers in the association and hospitality industries. The annual conference celebrates the true partnership of our association colleagues, meeting professionals, and exhibiting partners all across New York State.

Personal connection is more important now than ever, and we will continue to be the place for you to meet and network with colleagues from around New York State. There are new challenges we all must face — health, safety, and overall well-being — but we are confident that our members and vendor partners will successfully confront these challenges and remain connected through ESSAE. 

 

Why Face to Face Matters

Even in our digitally connected world and workplace, nothing compares to the value that face-to-face meetings, events, and conferences provide. Trade Shows provide a unique opportunity to connect with attendees and provide them with an experience that resonates on a personal level.

Exhibitions foster business relationships and deliver unique value. No other face-to-face interaction comes close to the benefits of peer-to-peer learning, hallway conversations, networking, collaboration, and interaction with current and potential business partners. That is why YOU should mark your calendar and get ready to attend ESSAE Annual Conference & Trade Show! 

Download the Conference App: ESSAE has partnered with Map-Dynamics as the official Exhibitor Registration platform and our new Events App! Find our app in Google Play or the iTunes StoreGet the most out of YOUR event experience by using the ESSAE Events App! 

Exhibitor-Attendee Appointments

ESSAE will provide space for breakfast appointments between Exhibitors and Attendees. Exhibitors who are interested in participating will be added to a list of exhibitors for attendees to choose from. Attendees (Qualified Buyers) who register for the annual conference and/or trade show will have the option to opt-in and will be provided a form to select which properties or companies they would like to meet with. ESSAE will collect the information and schedule appointments. Drop-ins are welcome, but pre-registration is encouraged as exhibitors who are not selected for appointments, may not be available.

  • Appointments will be approximately 10 minutes each
  • Attendees will select the exhibitors they wish to meet with
  • ESSAE will collect the information and provide details to the exhibitors to coordinate appointments
  • ESSAE does not guarantee that all exhibitors who opt into the breakfast event will have appointments

Grand and Door Prizes

GRAND PRIZES: Drop your business card at the registration desk and enter to win a grand prize! You must be present to win and registered for the event to be eligible for a grand prize!

DOOR PRIZES: Walk the trade show floor and enter to win one of the many exciting door prizes being offered by this year's vendors! Exhibitors will announce door prize winners throughout the day.

Policies and Important Information

Cancellation Policy: Registration cancellations received prior to the deadline may be eligible to receive a refund less a $50 service fee. Cancellations received after the stated deadline will not be eligible for a refund. Refunds will not be available for registrants who choose not to attend an event (no-shows). Cancellations will be accepted in writing only and must be received by the stated cancellation deadline. All refund requests must be made by the attendee or credit cardholder. Refunds will be credited back to the original credit card used for payment. If you are unable to attend, you may send an alternate to the event without additional charge.

Social Media: Connect with us! @EmpireStateSAE - Event Hashtag: #ESSAEAnnual

Credits: 
This event will offer clock hours towards the CAE/CMP designations. Details on how to track your points/clock hours, visit: http://www.essae.org/cae-cmp/

Consent to Use of Photographic Images: Registration and attendance at, or participation in, ESSAE meetings and other activities constitute an agreement by the registration to ESSAE's use and distribution (now and in the future) of the registrant or attendee's images or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events activities. Unless you inform ESSAE that you object, permission is assumed. 

Event Fees: You must be listed as an ESSAE member representative (and in good standing) to receive member rates for registration to ESSAE events, webinars, etc. If you are not yet a member, you must submit a membership application with your registration. To do this online, complete the membership application and pay dues. After your dues are paid, complete your registration.

Substitution Policy: Substitutions of attendees are permitted for paid registrations. The difference between the member and non-member price will apply if a non-member replaces a member.