Annual Holiday Party

Thursday, December 7, 2017
New Location: DoubleTree by Hilton Schenectady
100 Nott Terrace | Schenectady, NY
Reception - 5:30 PM to 8:30 PM
Charity Silent Auction - 6:00 to 8:00 PM

REGISTER! | Silent Auction | Auction Items Overnight Rooms | Sponsors | Win a Shopping Spree! 

About the Holiday Party

Each December the association community comes together to share in the year-end spirit, camaraderie, and to extend our collective reach to support good-works. Each year a regional charity, along with the Rita Lashway Foundation, share in the proceeds of our silent auction. Since 1993 over $155,000 have been generated by your generosity.

In 2017, we will be supporting Capital Roots! Help grow a Healthier Capital Region!

Capital Roots works to reduce the impact of poor nutrition on public health in New York’s Capital Region by organizing community gardens, providing healthy food access, offering nutritional and horticultural education for all ages and coordinating urban greening programs in Albany, Rensselaer, Schenectady and southern Saratoga Counties.


Don’t miss out on the last chance in 2017 to gather together with all your ESSAE friends and colleagues for an evening of fellowship, for a good cause.

UPDATE [11.20.17]: Navigating the waters of association business can be a challenge. Many of you are no doubt aware of the ongoing labor dispute at the Hilton Albany. With respect to the concerns of our membership, the ESSAE Board of Directors has decided to relocate the ESSAE Holiday Party. ESSAE sincerely hopes for a swift, equitable, and amicable solution between the Union Leaders of the Hotel Trades Council and the Hilton Albany.

Attend the Holiday Party and enjoy the following:

As part of this year's holiday event and charity auction, the Capital District Transportation Authority (CDTA) is providing Trolley Service for attendees between 5:30 PM and 8:30 PM, with special pick up outside the DoubleTree. The Trolley will bring attendees down to the Rivers Casino or around town. Trolley pick up outside the hotel ends at 8:30 PM, but regular Trolley service will continue until 1:00 AM.  Pick up the Trolley at the corner of Nott and Franklin (across the street). Download the Cityfinder App to your smartphone to see where the Trolleys are and estimated time for pick up. Trolleys run in a circle around Schenectady. A Trolley Map and Pickup/Destinations are both available on the App. 

Check out all the fun from last year's event

Thank you to our event sponsors! 

Event Host: DoubleTree by Hilton Schenectady
The Polar Express:  Destination Niagara Falls USA
Frosty:  Discover Saratoga
Jingle All the Way:  Turning Stone Resort
Deck the Halls:  Albany Capital Center
Sneaky Elf: Fort William Henry Hotel
Nutcracker:The Desmond Hotel
Jack Frost: Conference Direct
Audio/Visual: CMI Communications
Decor: Total Events

All sponsorship options for this year's Holiday Party are officially SOLD OUT

Call for Auction Items

Each year the Holiday Party features a silent auction that raises funds for a location charity and our scholarship fund, the Rita Lashway FoundationThrough your generosity, ESSAE has been able to make a huge impact on the local community throughout the years. Last year's auction raised $2,600 for both the Food Pantries for the Capital District and the Rita Lashway Foundation bringing ESSAE’s total donated dollars, since 1993 to over $155,000.

This year's charity will be Capital Roots! Help grow a Healthier Capital Region! Capital Roots started in 1975 as a community service project of Garden Way, the former manufacturer of Troy-Bilt Lawn and Garden Equipment.Their vision for the future is of a Capital Region where every person has access to fresh, affordable, healthy food.

Today Capital Roots works to reduce the impact of poor nutrition on public health in New York's Capital Region by organizing community gardens, providing healthy food access, offering nutritional and horticultural education for all ages and coordinating urban greening programs in Albany, Rensselaer, Schenectady and southern Saratoga Counties.

What can you donate? It's about the experience! Experiential items create memories and journeys for attendees. Memorable and unique auction items might include: weekend getaways and airline tickets, spa days, brewery tours, area attractions, museum and city tours, hot air balloon rides, theme park tickets, golf or ski outings, concert tickets and backstage passes, complimentary dining experiences, sporting events, and so much more!

This is your chance to be creative! The holiday auction affords you the perfect opportunity to showcase your brand, services, venue and destination! We hope you will consider taking part in this special holiday experience that helps us support our association professionals.

Win a $5,000 Shopping Spree

Attend the ESSAE Holiday Party and be entered to win the Niagara Falls USA $5,000 Give Away!

One lucky winner will receive a $5,000 shopping spree at the Fashion Outlets of Niagara Falls USA! The Fashion Outlets feature over 200 designer outlets offering great savings of up to 75% off every day. The Outlets are anchored by Saks Fifth Avenue OFF 5TH, Forever 21, Nike Factory and Marshall's and is home to world-class brands like Burberry, BOSS Outlet, Coach, Cole Haan, Disney, Kate Spade NY, Michael Kors, Polo Ralph Lauren, Tommy Hilfiger, Under Armor, Vera Bradley, Victoria's Secret and more. You'll be able to treat yourself to anything your heart desires.

But wait - that's not all. You'll be picked up and brought to Niagara Falls in style for your shopping excursion, we'll even carry your bags for you!

How do you enter?
Attendees of the Niagara Falls USA reception in Albany were the first to be entered into this drawing.

How to do get more entries? Any Association Executive, Association Staff, or Meeting Professional who attend the Empire State Society of Association Executives (ESSAE) Holiday Party on Thursday, December 7, will receive one entry.

Have an RFP* you want to share with Niagara Falls USA? You get an extra entry. Have two? You get THREE entries! Have three? You should start thinking how to spend that money because you get SIX entries!

Terms & Conditions: The $5,000 shopping spree winner MUST be present to win at the ESSAE Holiday Party on Thursday, December 7, 2017. *The first qualifying, eligible RFPs are for a booking with 500 or more cumulative room nights. Once a qualifying RFP has been submitted, additional RFPs have no such minimum. Contest applies to new RFPs submitted through Niagara Falls USA between October 27, 2017 through December 7, 2017.

Submit your RFPs online! Questions regarding the give-away should be directed to Lori White, CMP, Director of Convention & Meeting Sales at [email protected].

Overnight Rooms: The DoubleTree Schenectady is offering a special discounted rate of $115. Please contact the hotel at 518-393-4141 and use the Group Code: ESA when making your reservation. Or book your room online! 

Discounted rooms are also available at the Hampton Inn for $125 and include breakfast! Contact the hotel at 518-377-4500 and use the Group Code: ESA. Reservations can only be made by calling the hotel directly.

Social Media: Join the conversation! Follow us online! Hashtag: #ESSAEHolidays

Consent to Use of Photographic Images: Registration and attendance at, or participation in, ESSAE meetings and other activities constitutes an agreement by the registration to ESSAE's use and distribution (now and in the future) of the registrant or attendee's images or voice in photographs, videotapes, electronic reproductions, and audio tapes of such events activities. Unless you inform ESSAE that you object, permission is assumed. 

Cancellation Policy: Registrations must be made and paid for by Monday, November 27, 2017. Registration cancellations received prior to the deadline may be eligible to receive a refund less $25 service fee. Cancellations received after the stated deadline will not be eligible for a refund. Refunds will not be available for registrants who choose not to attend an event (no-shows). Cancellations will be accepted in writing only and must be received by the stated cancellation deadline. All refund requests must be made by the attendee or credit card holder. Refunds will be credited back to the original credit card used for payment. If you are unable to attend, you may send an alternate to the event without additional charge.

Questions? Contact ESSAE: 518-463-1755 or [email protected]