Event Calendar
Prev MonthPrev Month Next MonthNext Month
2018 Annual Conference & Trade Show
Thursday, June 21, 2018, 8:00 AM EST
Category: ESSAE Events

2018 Annual Conference & Trade Show 

Members Only - Login Required to Access Discount Codes

Accommodations | Prospectus | Sponsor & Advertise | Education | Decorator Kit

Thursday, June 21, 2018
Saratoga Springs, NY


Every year over 100 exhibitors attend this annual event to showcase their products and services in front of a large audience of association professionals. The one-day conference and trade show are about professional development, networking, and showcasing products and services. It is the place to interact with key decision makers in the association and hospitality industries. The trade show celebrates the true partnership of our association colleagues, meeting professionals, and exhibiting supplier partners all across New York State and beyond!

Don't miss out! Attendees at the ESSAE Annual Conference & Trade Show consist of association executives, CEO's, and key decision makers from all facets of the association and meeting markets, and participation will gain your company tremendous exposure. In addition, partnership and advertising packages will allow you to maintain a high profile throughout the conference.

As an added incentive, trade show attendees (non-vendor) who bring a qualifying RFPs to the Trade Show will be entered into a special raffle to win a cash prize of $500. This cash prize incentive has helped generate business on the Trade Show floor for our exhibitors.

Schedule at a Glance (subject to change)

Wednesday, June 20, 2018

Exhibitor Move-in Day 1: Registration Desk Opens for Exhibitors at 1:30 PM

Thursday, June 21, 2018

7:00 AM
Registration Desk Opens
Exhibitor Move-In & Set Up

2:30 - 5:30 PM
Trade Show Floor Hours
Complimentary to ALL qualified buyers.
Membership is not required!

7:30 to 8:30 AM
Exhibitor Appointments with Buyers
4:30 to 5:30 PM
Happy Hour on the Floor
8:45 to 10:00 AM
Opening Keynote Presentation
5:30 PM 
Grand Prize(s) Announced! Must be present to win!
10:15 AM to 12:30 PM
General Breakout & Educational Sessions        
Association CEO Track

6:00 - 8:00 PM
Vendor Hosted Dinners/Receptions

12:30 - 2:30 PM
Lunch, ALA Graduation and Entertainment  










Who Will Attend?

The Trade Show  & Annual Conference will be marketed to an audience of association, non-profit, meeting and corporate executives in New York State and the Northeast, to include:

  • All of NYS and neighboring regions;
  • Association executives, CEOs and operating officers
  • Government, corporate, and association meeting & event professionals
  • Association management firms; and
  • Fundraising executives, education directors, administrators, finance directors, membership directors, and other key association staff.

Help us to grow the show! We seek the help of our business and industry partners and exhibitors to provide us with prospects outside the association market. Your assistance is greatly appreciated!

Note: Non-exhibiting suppliers are not permitted entry into the exhibit hall.

Show management reserves the right to refuse ineligible registrations. Non-exhibiting suppliers may register for and attend the general sessions and luncheon prior to the trade show.


Social media and e-mail will reach the aforementioned audiences several times between March and June. A series of media releases will be sent to trade and general newspapers, statewide media, chambers of commerce and other business groups for publication.


The conference hashtag is #ESSAEAnnual
Twitter: @EmpireStateSAE
Facebook: www.facebook.com/EmpireStateSAE
Instagram: @EmpireStateSAE


For attendees, business cards are collected at the registration desk and will be entered into the drawing for door prizes. The gifts vary from gift baskets, to getaways, to plane tickets! We will draw for door prizes while you walk the trade show floor, meeting the people who have donated these great items.

GRAND PRIZES are drawn at the end of the trade show and attendees NEED to be present to win! When determining your grand prize submission, please use the estimated value scale provided within this prospectus.

You may donate a prize and/or you may raffle off your own prize at your booth. ESSAE will only publish and announce Door and Grand Prizes that are submitted in writing by May 21.

GRAND PRIZE – a $1,500 value
SECOND GRAND PRIZE – a $1,200 value
THIRD GRAND PRIZE – a $800 value

We also have a number of sponsorship opportunities available during the program.

This event is the best opportunity for you to network, connect with the association community, and share information about your business. Not only do we offer the time to shake hands and network, we offer partnership and advertising opportunities to get your name in front of the association decision makers. Numerous associations from the Capital District and across NYS attend our annual conference. They come to network with peers and to find locations and/or services for their conferences and meetings.

We look forward to seeing you there!

Contact ESSAE at (518) 463-1755 or Rebecca Sheehan for more information or any questions you might have!

The ESSAE Annual Conference & Trade Show is the premier association management and meeting professionals conference and trade show in upstate New York. 

The annual one day conference and trade show is about professional development, networking, and showcasing your products and services, and is the place to interact with key decision makers in the association and meetings industries. The trade show celebrates the true partnership of our association executives, meeting professionals, and exhibiting supplier partners all across New York State.