American Institute of Architects New York State
Administrative Assistant

The American Institute of Architects New York State is a statewide association with over 8,000 members. AIA New York State is part of a tri level federation consisting of a National, State and 13 Local Chapters.

AIANYS is a nonprofit professional organization representing the interests of licensed, registered architects in New York State.

This is a fast paced position that requires an individual who is flexible, extremely well organized and able to interact with both members and other staff at many different levels. The successful applicant will be a team player and understand the importance of confidentiality. This position requires two or three overnights a year to large association events.

Responsibilities will include, but not limited to:
Work with hotels in setting up Director and Executive Committee meetings, including food service.
Make travel and overnight arrangements for Board members and staff to state and national meetings.
Arranging meetings with Chapters to meet with AIANYS Officers.
Assist the Executive Director in preparing agendas and other materials for Board and Executive Committee meetings.
When necessary attend and be on site for Board and other meetings.
Take notes at Board and other meetings when necessary.
Provide clerical assistance to the Executive Director and other staff when necessary.
Order office supplies.
The position requires applicants who are self-starters, customer-service oriented; extremely detailed and organized with excellent interpersonal, organization, analytical, and problem-solving skills.

Applicants must have at least three years’ experience in a similar position.

Expert level skills with Microsoft Office are required. Prefer experience with Cvent and Constant Contacts.
Association experience is a plus as is an Associate’s Degree in Business or related field.

This full time position includes parking, health and dental insurance, paid vacation, and 401K after one year of employment.

AIA New York State is a 501(c)6 not for profit located in downtown Albany, New York. AIA New York State is an Equal Opportunity Employer.

Please reply with a resume and salary requirements to Georgi Ann Bailey, CAE, Executive Director. [email protected]
Phone calls will not be accepted.