Annual Conference

40th Annual Conference & Trade Show

Thursday June 6, 2019
Albany Capital Center

The ESSAE Annual Conference and Trade show is the premier event in upstate New York for association and meeting professionals. The annual one day event centers around professional development, networking, and discovering new products and services. It is the place you want to be to interact with key decision makers in the association and meetings industries. Every year over 100 exhibitors come with their best to showcase the services they can offer. Educational sessions throughout the day (CAE/CMP Points!) offer modern and timely information to help you stay ahead in the ever-changing world of association and meeting management. Come prepared to learn and enjoy networking & community with fellow association executives, meeting professionals, and industry partners.

Thank You to 2019 #ESSAEAnnual Partners!

We still have partnership options available! If you are interested, visit our Support page for more information! 

Schedule is subject to change.

Wednesday, June 5 2:00 PM to 5:30 PM Exhibitor Load-In & Set Up
Thursday, June 6    
  7:00 AM Attendee & Exhibitor Registration Desk Open
  7:00 AM to 12:00 PM Exhibitor Load-In & Set Up
  7:30 – 8:30 AM Exhibitor-Client Appointments
  8:00 – 9:00 AM CEO and Aspiring Leader Breakfast and Discussion
  9:00 - 9:30 AM CSR Activity Begins
Hygiene Kit Assembly
International Therapy Dogs - Schenectady Chapter
  9:30 – 10:45 AM Welcome & Keynote Presentation
  11:00 AM - 12:00 PM Concurrent Educational Sessions (4)
  12:00 PM - 1:30 PM Exhibit Hall Closed | No Access
  12:00 – 1:15 PM Lunch & ALA Graduation
  1:30  – 2:30 PM Concurrent Educational Sessions (4)
  2:30 – 5:30 PM Trade Show
  3:00 - 4:00 PM JCOPE Q&A Available on the Trade Show Floor
  5:45 PM Exhibitor Breakdown


















Download the Event App: ESSAE has partnered with Map-Dynamics this as the official Exhibitor Registration platform and our new Events App! Find our app in Google Play or the iTunes StoreGet the most out of YOUR event experience by using the ESSAE Events App! #ESSAEEvents.

Policies and Important Information

Cancellation Policy: Registrations must be made and paid for by Friday, May 24, 2019. Registration cancellations received prior to the deadline may be eligible to receive a refund less a $50 service fee. Cancellations received after the stated deadline will not be eligible for a refund. Refunds will not be available for registrants who choose not to attend an event (no-shows). Cancellations will be accepted in writing only and must be received by the stated cancellation deadline. All refund requests must be made by the attendee or credit card holder. Refunds will be credited back to the original credit card used for payment. If you are unable to attend, you may send an alternate to the event without additional charge.

Social Media: Connect with us! @EmpireStateSAE - Event Hashtag: #ESSAEAnnual

This event will offer up to 5 credit hours towards the CAE/CMP designations. Details on how to track your points/clock hours, visit:

Consent to Use of Photographic Images: Registration and attendance at, or participation in, ESSAE meetings and other activities constitutes an agreement by the registration to ESSAE's use and distribution (now and in the future) of the registrant or attendee's images or voice in photographs, videotapes, electronic reproductions, and audio tapes of such events activities. Unless you inform ESSAE that you object, permission is assumed. 

Event Fees: You must be listed as an ESSAE member representative (and in good standing) to receive member rates for registration to ESSAE events, webinars, etc. If you are not yet a member, you must submit a membership application with your registration. To do this online, complete the membership application and pay dues. After your dues are paid, complete your registration.

Substitution Policy: Substitutions of attendees are permitted for paid registrations. The difference between the member and non-member price will apply if a non-member replaces a member.