Exhibitor Packages

✨ What’s NEW for 2026

We’re making several enhancements to improve traffic flow, engagement, and ROI for exhibitors:

• NEW 4th booth type (details included in pricing)
• Earlier Trade Show start time: 1:30 PM, immediately following a sit-down lunch for attendees and exhibitors. 
• Exhibitor scavenger hunt returns to drive intentional booth traffic
• Three hours of dedicated trade show time (1:30- 3:30PM), capped with a
  3:30–4:30 PM networking reception directly off the trade show floor (just outside the doors in diagram below)— giving exhibitors one more, high-value opportunity to connect with attendees who may not have reached every booth earlier
• More exciting features and pre & post-events information coming soon!  

A non-refundable deposit of 50% is required to reserve your booth space and must be paid within two weeks of registration to guarantee your booth space. Walk-ins and onsite changes to personnel will not be accepted.

We are focused on prioritizing our audience, which includes association, non-profit, and corporate executives and their staff. This year, we are continuing our efforts to enhance the program and its schedule to maximize the return on your investment. Please choose from one of the four Exhibitor Packages below.

PACKAGE #1 - 8’ x 10’ BOOTH

LIMITED TO KEY SUPPORTERS & DMOs/CVBs

PACKAGE #2 - 48” ROUND (High-Top)

PACKAGE #3 - 36” ROUND (High-Top)

PACKAGE #4 - Cornerstone Premier Table

Promoting Your Booth

ESSAE provides multiple tools to help exhibitors maximize visibility, including pre-event promotions and special exhibitor Zoom sessions featuring best practices and creative ideas to help you stand out. More details coming soon.

Booth Staffing Details

• Each booth/high-top includes one (1) booth representative
• *Additional reps may be added during registration:
• $375 (members)
• $450 (non-members)
• High-tops: up to two (2) reps (depending on table size) & bring your table signs (no floor pull-up banners)*
• 8x10 booths: up to four (4) reps*
• All booth reps receive an all-day pass for meals and are encouraged to attend the Annual Conference (breakfast, morning education sessions and lunch) to network with association attendees.  

Additional Logistics (Details Coming in 2026) 

Additional fees apply for:

• Furniture, A/V, or specialty décor (via Total Events)
• Power or custom (non-public) internet

In the meantime, venue exhibitor guidelines may be found here:
https://www.saratogacitycenter.org/exhibit/exhibit-overview/

Attendee Lists & Data Security

• Key Supporter exhibitors will receive an attendee list and a separate attendee opt-in email list
• All other exhibitors may purchase an attendee list (3 versions) plus in app advertisements through MapDynamics during registration
• All attendees & exhibitors will have access to the online and app version of the 2026 Annual Conference & Trade Show interactive trade show and annual conference program, including robust exhibitor features, including uploading videos, etc.   Here's last year's version for our June 2025 event at ACC.

ESSAE is the sole distributor of attendee contact lists. We do not partner with third-party list vendors. Any external solicitations are scams.